Advisory Board Terms of Reference

About Program Advisory Boards

The High Standard Institute (HSI) requires an advisory board for each Launch Path program, or related program cluster, to ensure curriculum quality, student and graduate success. Board members include esteemed Academics and an external selection of exceptional leaders in their fields with a diversity of program-related experience and expertise. The Program Advisory Board is a highly valuable Institute resource and reports to the HSI Board of Management through the Board Chair. Regular meeting updates are given to the HSI Board’s Academic Planning Committee.

The Role

The board ensures programs are current and relevant to industry, business and society. Program advisors identify current and future industry trends and shifts in the skills and knowledge graduates need to meet employer requirements. They advise on the need for new programs and participate in their development and quality assurance. Board members also assist in identifying industry resources, including subject matter experts. Program Advisory Board members are key liaisons between the High Standard Institute and Industry.

The Reward

Program Advisory Board members are key players in the future success of students, graduates and the Institute. In guiding the development of Institute programs, they help to ensure graduates are well prepared to begin their careers and contribute to their field.

The Commitment

Membership is by invitation. Appointment to the Board is one two-year term, and when applicable, a second term may be added. Meetings are normally held one or twice per year.

Terms of Reference

Requirement for Program Advisory Board

Under the direction of The High Standard Institute, the executive management team ensures that an advisory board is established for every program of instruction or cluster of related programs offered at the Institute. Such Program Advisory Boards are to be made up of a cross-section of persons external to the Institute who have direct interest in and a diversity of experience and expertise related to the particular occupational area or discipline addressed by the program.
In the formative or developmental stages of programs, the Institute may establish an Ad Hoc Program Advisory Board. When the program is in place, the Ad Hoc Program Advisory Board will be dissolved and an official Program Advisory Board will be formed.

Relationship to the HSI Board of Management

Program Advisory Board report to the HSI Board of Management through the Board Chair. Board members may attend Program Advisory Committee meetings. Updates are given to the Academic Planning Committee, as appropriate. This liaison between the HSI Board of Management and the Program Advisory Board demonstrates the commitment of the Board to the value of these Board.

Purpose of the Program Advisory Board

The purpose of Program Advisory Board is to advise the Institute concerning the development, maintenance and stakeholder acceptance of its programs. They provide an ongoing exchange of information between industry and the Institute to update, promote, assess and advise on the following:
Terms of Reference
1. review of existing programs to ensure they continue to meet the needs of business, industry and society;
2. advise, recommend and assist in identifying the need for program development and/or discontinuation;
3. participate in the quality assurance review process
4. identify the skills and knowledge graduates require to meet industry needs;
5. suggest revisions to program curricula;
6. advise on current and future career opportunities, industry trends and needs;
7. assist with liaison between the Institute and industry.

Composition/Membership

Members of Program Advisory Board are selected for their expertise and leadership in their respective fields. Alumni of the College should be considered where appropriate.
HSI encourages diverse program advisory membership, especially to include aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.

Eligibility for Membership

Members are invited as individuals to represent their industries, and/or their professional standing within an industry; members do not represent their company. Normally, a Program Advisory Board will not have more than one representative from the same company. Designates cannot attend meetings on behalf of a Program Advisory Board member. The Institute is responsible for replacing resigning members. HSI full-time, part-time, or contract employees and students are not eligible to be members of Program Advisory Board; however, their input may be sought when appropriate. Membership on any Program Advisory Board does not imply endorsement by the Institute of a particular company, product or service.

Length of Membership

Members are normally appointed for a four-year term and may be re-appointed for one further term where appropriate. Regular attendance and participation are strongly encouraged. If a member misses two consecutive meetings, the Program Advisory Committee Chair and the Academic Chair may decide to rescind that individual’s membership.

Size of Committee:

Program Advisory Board normally consist of 4-8 members. The size of the committee will depend on the range and diversity of programs in its cluster of programs.
Role of the Program Advisory Board Chair
The Chair of the Program Advisory Board provides leadership to the Board and encourages the members to consider issues from a broad perspective. The Chair will serve a two-year term and may be re-elected for a further two-year term, when circumstances warrant. The Chair will be selected either by election or acclamation by the members of the Program Advisory Board.

The Program Advisory Board Chair will:
• chair all meetings;
• liaise with the Academic Chair in the preparation of meeting schedules and agendas;
• follow-up on action items as required; and
• review and approve meeting minutes prior to distribution.

Quorum

50% of membership plus one. Only Program Advisory Board members (i.e. externals) are eligible to vote. Voting can be completed electronically when appropriate.
Meeting Frequency
Normally one to two meetings per year.

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